Employment Opportunities
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DIRECTOR OF FINANCE - POSITION OVERVIEW
The Director of Finance (DOF) will report to the General Manager/Chief Operating Officer (GM/COO) and assume clear ownership of the club's day-to-day accounting and financial operations. He/she will possess the leadership and management necessary to ensure the club has the proper operating controls, administrative and reporting procedures, and people systems to drive financial strength and operating efficiency.
As the GM/COO's strategic financial thought partner, the DOF will assist with developing comprehensive forecasts, analyses, and insights for data-driven decision-making. The ability to ensure accuracy, timeliness, and compliance of all departmental functions while implementing industry-best accounting and financial practices is essential
The ideal candidate will be an excellent communicator, detail-orientated, and forward-thinking individual who possesses strong financial acumen, a thorough understanding of Human Resources functions, and a commitment to continuous improvement.
ABOUT BARTON HILLS COUNTRY CLUB
Barton Hills Country Club, located in southeast Michigan, is Ann Arbor's only Distinguished Club of America. The Club was established in 1919 and boasts a sprawling 18-hole, Donald Ross course designed in 1922, which is consistently ranked as one of the State's top private golf courses and sits in the second hundred top classic courses in the Country per Golfweek magazine. Barton Hills is a home away from home to over 620 members with an average age of 58. The active membership includes a diverse generational mix that participates in a robust golf and social events schedule. The year 2019 marked the Club's centennial, celebrated with a multi-million-dollar renovation to the dining and pool amenities. The Club is currently in the process of developing a long-range master campus plan.
For more information about Barton Hills Country Club, please visit www.bartonhillscc.com
BARTON HILLS COUNTRY CLUB BY THE NUMBERS
- Total Operating Revenue: $8.4M
- Annual Dues Operating Revenue: $4.4M
- Annual F&B Revenue: $2.7M
- Gross Payroll: $4.6M
- Initiation Fee: $40,000
- The Club is organized as a 501©(7)
- 12 Board Members, each serving three-year terms
- Employees: 35 FTYR with another 100+ seasonal
- The Club uses Jonas for POS and Accounting
- Located 35 miles west of Detroit
ESSENTIAL JOB FUNCTIONS
HUMAN RESOURCES MANAGEMENT
- Maintain fundamental Human Resource administrative policies, including hiring procedures, annual updates, and employee records.
- Ensure holidays are applied properly for applicable employees and oversee the financial and HR aspects of the Club's PEO relationship.
- Oversee legal and regulatory compliance, insurance, and risk management.
- Manage HR and payroll functions, including benefits and tax payments, and ensure compliance with all federal, state, and city regulations.
- Maintain accounting and employee manuals.
FINANCIAL REPORTING AND COMPLIANCE
- Ensures that there are no material weaknesses found in the annual audit.
- Ensures that all financial reports and tax forms are submitted accurately and in a timely manner.
- Reviews and supervises the preparation of audit papers as required for outside auditors. Reviews audit for accuracy and makes recommendations to the auditors before the final report is issued.
- Generate annual audit schedules prior to the review; provide auditors with all requested information promptly.
- Prepare documents and requisite records for the annual audit.
- Prepare and file annual Form 1099 and 1096 miscellaneous income forms.
- Prepare monthly sales and use tax returns and quarterly tax returns.
- Compile and prepare an annual operating budget, including committee and progressive capital budgets.
- Prepare monthly reconciliations for A/P, A/R, Bank Accounts and Investment Portfolio.
- Evaluate all insurance (liability, D/O, art, workers comp, disability, etc.) policies and recommend appropriate coverages.
- Regularly analyze Club records to determine the adherence to financial controls that the Club has established.
- Submit and maintain necessary liquor and other licenses.
ADMINISTRATIVE
- Provides necessary information for preparation of all tax returns and reviews prepared tax returns for accuracy.
- Reviews and reconciles all cash disbursements.
- Participates in the selection of the Club's insurance policies and monitors property and casualty insurance policies to ensure that the assets of the Club are protected.
- Serves as Trustee for the Club's 401(k) Retirement plan and maintains all plan asset records and documents.
- Attends Board meetings, Finance Committee meetings, and other committee meetings as needed and communicates and coordinates related financial activities as requested.
- Ensure all permits (liquor license, health, and fire certifications, occupancy, etc.) are current and updated.
BUDGETING, FINANCIAL MANAGEMENT, AND FINANCIAL PLANNING
- Work closely with all department heads to develop annual budgets. Provide management and department heads with the necessary and timely data to operate their departments efficiently and economically.
- Develops and maintains an accounting procedures manual, and updates as needed.
- Directs, monitors, reports, and interprets all accounting, reporting, and budgetary aspects of the Club's operation.
- Prepares and issues monthly financial statements and other supporting schedules, including a written analysis in preparation for review by the GM/COO and in a timely manner for Committee and Board meetings.
- Develops and maintains payroll budgets, forecasting, and industry trends and proactively identifies potential opportunities as well as areas of concern related to payroll, by the department.
- Prepares working papers of operating, capital, and capital budgets, working with the GM/COO and Department Heads to revise and adhere to budgetary guidelines and makes suggestions for doing so.
- Provide leadership and guidance in financial decision-making, compiling facts and data to support processes.
- Analyze financial information, create timely projections, and advise all Club departments on performance.
- Provide departments with weekly flash reports, ensuring data accuracy and timely operational adjustments.
- Maintains relationship with bank to manage Club accounts, loans, investments, and any Club needs.
- Prepares G&A departmental budgets and payroll-related items.
LEGAL AND COMPLIANCE
- Works closely with the Legal Committee and Attorneys on accounts in the collection when necessary.
- Participates in the selection of the Club's insurance policies and monitors property and casualty insurance policies to ensure that the assets of the Club are protected.
- Serves as Trustee for the Club's 401(k) Retirement plan and maintains all plan asset records and documents.
- Monitors compliance with loan covenants and the Club's tax exemption status.
GENERAL AND OTHER DUTIES
- Ensures that the GM/COO has all the information required to efficiently run the operation and is always proactively informed to address the members professionally and with the correct information.
- Communicates with members, co-workers, management, and the general public courteously and professionally.
- Conforms with and abides by all regulations, policies, work procedures, and instructions.
- Exhibits and maintains a professional demeanor to reflect a positive image of Barton Hills Country Club.
- Is a strategic thought partner with the GM/COO in strategic decision-making, modeling, and forecasting.
- Oversees the Club's IT support needs and purchases whether outsourced or internal.
- Assists with evaluating computer software systems and applications for accounting, membership, point-of-sale, fixed assets, and other departmental software as requested.
- Performs other duties as assigned by the GM/COO.
CANDIDATE QUALIFICATIONS
- Five to seven years of professional accounting experience, with at least three to five years as the Controller or equivalent position, preferably in a private club or association setting.
- Long-range planning and financial planning in the Club industry, including reserves studies.
- Strong verbal and written communication skills.
- Word, Excel, PowerPoint, POS, and industry-specific software experience is necessary at least an Intermediate level.
- Demonstrated leadership ability for staff management and planning for staff development.
- Ability to strategize short- and long-term planning to achieve the Club's financial goals.
- Exhibits a positive attitude with members, management, and staff.
- Demonstrates continued departmental improvement initiatives.
- Supportive of Club policies and procedures and be open to and contribute to new or improved methods of operation.
- Possess organizational skills to support efficient production.
- Maintains affiliations in appropriate professional associations to remain current in the profession.
- Participation in appropriate industry educational seminars and workshops/conferences to increase knowledge of trends, best practices, and IT applications for Club and financial operations, as well as to enhance skills overall and establish networking contacts.
EDUCATIONAL AND CERTIFICATION QUALIFICATIONS
- Bachelor's degree in finance and/or accounting preferred but not required.
- CPA accreditation is a plus or the equivalent of a proven ten years of progressive experience in a financial management position that demonstrates primary functions, responsibilities, and qualifications.
- CHAE certification is a plus.
SALARY AND BENEFITS
- Salary is open and commensurate with qualifications and experience.
- The club offers an excellent benefits package, including association membership.
APPLICATION INSTRUCTIONS
- Prepare a cover letter addressed to Mark Klinger, PGA GM/COO
- Please upload your resume and cover letter using the link below. Documents must be in Word of PDF format and should read:
- "Last Name, First Name – Resume"
- "Last Name, First Name – Cover Letter"
- The deadline for resume submission is Friday, August 23rd
- Candidate confidentiality will be respected to the best of the Club's ability. Background, reference, and employment history checks will occur before the final interview round.
CONTACT INFORMATION
Mark R. Klinger, PGA
General Manager/Chief Operating Officer
Barton Hills Country Club